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Finally, your freelance admin handled by freelance experts

An all-in-one platform with human expertise, built for modern Italian freelancers

  • VAT registration in one working day
  • Dedicated support & feedback within 24 hours
  • Unlimited invoice generation
  • Accurate tax estimation
  • Real-time platform accessible anytime, anywhere
  • Professional tax declaration





Clients invoiced via Xolo


Worth of invoices processed

Machine efficiency + human empathy = our recipe for success

Xolo is so much more than an accounting service. We're your trusted advisors for all things accounting in Italy.

Gain the peace of mind that comes with knowing your company's regulatory and compliance activities are in the capable hands of our expert team of accountants. Xolo's gives you full transparency into your business and is accessible anytime, anyplace.

We combine machine efficiency with human empathy to make freelancing in Italy a modern — dare we say, even magical — experience.

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New to freelancing in Italy?

Get your freelance career off to the right start! We process your VAT registration with the local authorities (Agenzia delle Entrate) completely online, within 24 hours. And best of all, we do it for free!

Our Superpower

Did you know that most freelancers lose up to two working days a month to managing their business admin? With Xolo, you can get it all done from your all-in-one dashboard in just 10 minutes a day!

Smarter, speedier invoicing

  • Generate unlimited invoices for local and international clients
  • Variety of customization options
  • Billing data pre-filled for existing clients
  • Sent invoices integrated with the Revenue Agency ledger
  • Automatic calculation of your INPS compensation and revenue stamp based on your business
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Tailored, timely support

  • Timely responses via email or phone
  • Personalized guidance from an expert team that specializes in freelancing
  • Reporting handled by an expert accountant
  • A consistent level of care whether you're a new or not-so-new customer
  • An FAQ library that's clear, concise and up-to-date
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A secure digital file cabinet that's automatically organized and lives in the cloud

  • Easy access to your archive of invoices, VAT reports and more
  • All data is intuitively organized and securely stored in the cloud
  • Maintain your digital client Rolodex for easier, speedier invoicing

An expert team with all the right connections

Your business will be in the capable hands of our expert accounting team. Each of them has expansive knowledge of local and international taxation and 10+ years of experience working with freelancers.

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Agenzia delle Entrate

We’re accredited by the Agenzia delle Entrate, which is the governing body of the Italian Tax System. This accreditation gives us full authority to prepare and submit your administrative practices and declarations.

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Camera di commercio

We collaborate with the Chamber of Commerce, which is the authority that oversees the registration of sole proprietorships, so we can fully guarantee accurate preparation of registration procedures with the Chamber and all its affiliated bodies (INPS, INAIL, AdE).

Our team of accountants

Finally, an accounting team that specializes in the needs of freelancers

From the moment you complete onboarding, you’ll be assigned your own personal accountant who will be here to advise you on an ongoing basis. If you’re completely new to freelancing, your accountant will help you choose the legal structure and ATECO code that will give you the strongest start. And if you’re already an experienced freelancer, your accountant can help you manage income thresholds and advise you on benefits and concessions so you feel secure building your business to the next level.

Sit back and relax while we handle your taxes

All obligations related to the dreaded t-word will be handled by our expert team of accountants, which includes the preparation and submission of your annual tax return to the Italian Revenue Agency. All your records can be found in your secure digital archive, and accessible through your Xolo dashboard.

Support that evolves to fit your changing needs

With all our experience working with freelancers, we understand that each business is different and needs tend to evolve over time. While we always tailor our approach to wherever you are on your freelance journey, we also make a point to remain up-to-date with the regulatory changes here in Italy. That way we can help you take advantage of new opportunities while giving you peace of mind knowing your company is in compliance.

Tell your accountant its over (you've found someone better)

Have you been looking for a better business relationship? Someone who isn't only interested in one thing (your P&L sheet) and actually listens when you talk about your hopes and dreams? Someone who makes you feel safe and secure? Thousands of independents have found Xolo to be the business partner they can rely on. Now you can be one, too!

Here's how to make the switch:

  • First, you tell us about your goals, while we listen
  • Next, we make a plan: We'll evaluate your current tax situation to make sure it's the best fit for your business goals
  • We'll take care to communicate all your options effectively, so you feel confident about your decision
  • Finally, we'll help you break up with your old accountant, including collecting all your previous documentation. Whether or not you stay friends is entirely up to you.

Our promise to the fiercely independent

Radical simplification

There are about a million reasons why people decide to freelance, but dealing with bureaucracy is never one of them. That’s why we’ve combined the power of smart technology with even smarter human experts (who know Italian bureaucracy inside and out) — to make being a freelancer in Italy radically simple.

Arrivederci, uncertainty

We handle the administrative side of your business, but you’re still the captain of this ship. Our real-time platform gives you a birds eye view of your business: what needs to get done, who still owes you money, and even how much you’ll have to pay in taxes at the end of the year.

Expert advice

While the success of your business will always be on you, keeping it compliant will always be our job. That’s why we make a point to stay always up to date on all regulatory changes. We’re here to make invoicing easier, taxes less stressful, but we’re also here to give you expert advice so you can build a business to support your life goals.

Xolo is perfect for...

Consultants, analysts

Developers, product owners or IT related

Marketing and communication experts

Financial, legal, insurance specialists

Positive Vibes

No matter if you have
clients in 🇮🇹 or 🌍

Xolo is designed for freelancers registered in Italy, regardless of whether you are Italian or from somewhere else. Our international experience and local knowledge allow us to offer the best service and advice to freelancers with clients in Italy or anywhere in the world.

Choose the rate that best suits you depending on whether you’ll be invoicing locally or internationally.

Got questions?

We've got answers! Here's a few to get you started:

The VAT number is the tool through which self-employed workers, freelancers and companies can operate in full compliance with the Italian tax regime.

In terms of structure, the VAT number consists of an 11-digit code that uniquely identifies the taxpayer, be it a natural or legal person:

  • The first 7 digits link the VAT number to the taxpayer holder
  • The next 3 digits are used for territorial identification by the Revenue Agency
  • The last digit is a control number

The VAT number can also coincide with the tax code, when and only if the activity is represented by a natural person.

Internationally, the abbreviation of the country of origin is placed in front of the VAT code (or VAT number): for example, Italian VAT numbers will start with the abbreviation IT followed by 11 digits.

In Italy, opening the VAT number is mandatory in all cases in which the professional or business activity is carried out on a regular and continuous basis.

Furthermore, the VAT number is required for each person who wants to issue an invoice for a good sold or a service provided. For this reason opening the VAT number is one of the fundamental steps to start a business.

Otherwise, if the activity is carried out on an occasional and non-continuous basis, or as an occasional service, it is possible to operate without a VAT number, using the withholding tax. In this case the activity in question must not be carried out for more than 30 days a year for each customer and must not continue constantly over time, and for a maximum ceiling of €5,000 gross annual revenue. For more information on one-time performance, we recommend you take a look at this article on our blog.

If, on the other hand, you wish to learn more about how to open a VAT number, you can consult our guide on how to open a VAT number or book a call with our experts, who will help you understand whether opening a VAT number is the right way for you and how do it quickly and safely with Xolo.

The costs for opening a VAT number may vary depending on the opening methods and the type of activity that will be carried out.

If your activity is predominantly intellectual, you will have to open a VAT number as a freelancer, if instead it is artisanal or commercial you will have to open a VAT number as an individual company.

To open the VAT number as a freelancer, the costs may vary depending on whether you decide to:

  • open it yourself: no cost
  • entrust yourself to an intermediary (such as an accountant or a CAF): in this case the registration and opening procedure will be subject to a fee

To open a VAT number as a sole proprietorship, in addition to the cost of a possible intermediary, it will be necessary to bear the following fixed costs of registering with the Chamber of Commerce:

  • stamp duty: €17.50
  • secretarial fees: 18€
  • registration with the chamber of commerce: €44.00

For more information about the procedure for opening the VAT number, consult our blog, you will also find all the useful information on how to open a sole proprietorship. Alternatively, you can always book a free, no-strings-attached call with our experts, who will be able to give you all the tips and advice you need to open your VAT number and start your freelance career in no time!

To open the VAT number as a freelancer, you must have the following valid documents:

  • Identity Card/Passport
  • Social security number
  • Residence permit (in the case of foreign citizens)

On the other hand, to open a VAT number as a sole proprietorship, you will also need to have a certified email address (PEC) and a digital signature (the tool for signing documents in electronic format).

For those who have decided to open the VAT number, the next and fundamental step is to identify the most suitable tax regime to join.

Currently, Italian law provides for three different tax regimes:

  • flat-rate scheme: preferential taxation at 5 or 15%, simplified accounting
  • simplified regime: progressive taxation up to 43%, simplified accounting compared to the ordinary regime
  • ordinary regime: progressive taxation up to 43%, ordinary accounting

The substantial differences between these different regimes lie in the taxation and in the way in which taxable income is calculated.

For all those who want to start or have recently started their own business, the choice of the flat-rate scheme is undoubtedly the most convenient. To join the flat-rate scheme and access the advantages it brings (among the most relevant we mention the facilitated taxation and the VAT exemption) it is essential to meet all the necessary requirements.

In this article of our blog you will find all the information relating to the characteristics, advantages and requirements for accessing the flat-rate scheme.

But if you have further doubts about which tax regime to choose or would like more information about the requirements for joining the flat-rate regime, you can book a call with our experts.

If you want to open a flat-rate VAT number and benefit from all the advantages offered by this tax regime, you'll be happy to know that with Xolo the procedure is really very simple and fast (did you know it's also free? Not bad, right?!) .

To open your VAT number, the first step is to sign up for our service. Registration does not initially involve any commitment on your part but it is essential to start the procedure. You can also request a call with one of our experts and be guided step by step.

After registering you will simply have to follow the steps that will be indicated to you on our platform. Once you have provided us with the necessary documents and information, we will take full care of opening your VAT number.

The opening times are generally very fast but could vary according to the type of activity you will carry out:

  • if the activity you are going to carry out is as a freelancer we will open your tax position in just 1-2 working days
  • if the activity you are going to carry out is instead of an artisanal or commercial type (sole proprietorship), the times may vary and be a little longer, because they will depend on the Chamber of Commerce which in this case will have to deal with processing the registration and the related record.

Opening a VAT number online is a quick and easy process and in general we can say that today it represents the most practical and convenient solution.

Practical because you can do everything from the comfort of your home, without having to set foot in any office.

Convenient because it can allow for considerable savings compared to recourse to traditional intermediaries (accountant, CAF).

With Xolo, for example, the cost of opening and registering the VAT number is included in the subscription and it only takes 24 hours to start your freelance career. You will be able to open the VAT number completely online and we will take care of the entire registration process (paperwork included!). Contact and book a no-strings-attached call with our experts and find out how easy it is to be a freelancer with Xolo!

The flat-rate tax regime was designed to offer the opportunity to start an independent business at particularly favorable conditions to all those who wish to operate independently and who possess the necessary requisites to adhere to it.

For those who decide to start their own business by opening a VAT number, this tax regime offers a series of advantages both from a fiscal and an accounting point of view.

First of all, from a tax point of view, the flat-rate regime provides for a single rate. This means that professionals who adhere to the flat-rate scheme will pay 15% of taxes on a taxable base that is calculated on a flat-rate basis and which varies according to the chosen ATECO code.

Furthermore, at an accounting level, freelancers on a flat-rate basis are not required to compile and keep accounting records (e.g. ISA, registration with INAIL or with the Company Register).

Need anything else?

One of the main concerns of a freelancer is feeling lonely. We are here to help you with whatever you need.

Talk to an expert

Book a call and one of our freelance experts will contact you to explain step-by-step how Xolo works.

Request a callback

Drop us a line

Write to us at ciao@xolo.io with any questions or concerns you may have.

Send an email

Monday to Friday: 9h-18h (CET)

See for yourself

See our available support resources:

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More than 100,000 freelancers trust Xolo to manage their business as freelancers

If you also believe that the future of work is for freelancers, that overpaying taxes makes no sense and that bureaucracy shouldn't be a barrier, you're already halfway! Join our community of fiercely independents that want to live life on their terms!

Be part of the freelance revolution