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Core rules about business trips

Last updated: September 22, 2022

If you operate in Estonia, the following rules apply to you regarding business trips.

  1. A business trip is considered short-term, with a specific business-related purpose and with actual business-related activities being carried out during the trip. A business trip typically involves meeting customers, project partners, attending conferences, etc.

  2. A trip taken from one location to another within Estonia is not considered a business trip from the daily allowance point of view.

  3. You can cover reasonable costs related to your business trips, incl. transportation, accommodation, travel insurance, visa, etc. All documents (e.g. invoices) related to these costs have to be presented.

  4. You can receive daily allowances which is tax-exempt up to the following thresholds:

  • €50 per day for the first 15 days spent on business trips (maximum) in a calendar month

  • €32 per day for the rest of the month (or a combination of multiple trips)

  • Daily allowances shall be paid for the day of departure if the travel starts no later than 21.00 and for the day of arrival if the travel ends after 3.00.

  1. As a prerequisite to paying the daily allowance, a business trip should be registered in Xolo self-service.

  2. There’s no obligation to spend all the received daily allowance, nor to keep receipts of expenses incurred from the account of the daily allowance.

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