When and how do I need to provide my expense documents?

Last updated: September 25, 2020

Please collect and submit documents relevant to your company's expenses whenever they occur, or at least once per month. Even if there is only a single document to submit. This way we can process them in a timely manner, monitor your company's status, and execute the monthly reporting for the public authorities.

You have three options for uploading documents:

Online via your dashboard - to upload a new document, find the relevant expense payment in self-service and under 'Attachments' click 'Choose files' and you'll be able to choose a file from your computer. Alternatively, upload the document under ‘Expenses’ section in self-service and click ‘upload expenses’. Then click ‘choose files’ and upload or drag the files from your computer.

Uploading via the Xolo app - to upload a document via our app, login to the app and you'll have an access to your Xolo account. You can then either take a photo of the document or upload an existing one. Once you've done this, click 'Save expense' and you're all done.

Forward via email - to forward documents via email, just go to your self-service dashboard and find your dedicated uploading email address under "Expenses" - "Upload expenses" - "Receipt forwarding". Use that dedicated email with your relevant vendors.

Once you have uploaded the documents, we'll take care of the rest.

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